Submitting Documents

How to Submit

From any order in your Shopify admin:

1. Open the order details page
2. Click “More actions” → “Submit to myDATA”
3. Select the document type
4. Fill in what that document needs (payment method, or B2B details for an invoice, or a move purpose for a delivery note)
5. Optionally add a note
6. Click Submit

The document is submitted to AADE within seconds.

Supported Documents

Type	myDATA Code	When to Use
Retail receipt with delivery note	11.1 + delivery note	Physical goods shipped to a consumer
Retail receipt	11.1	Digital goods, services, in-store pickup
Sales invoice with delivery note	1.1 + delivery note	Physical goods shipped to a company
Sales invoice	1.1	A company customer, no shipping
Delivery note	9.3	Goods movement without a sale here (consignment, return, free disposal, or a sale invoiced elsewhere)
Sale on behalf of third parties	1.4	Selling someone else’s goods as an agent or on consignment
Clearance of third-party sales + fee	1.5	Settling those sales with the owner, with your commission
Retail receipt on behalf of third parties	11.5	A retail receipt for third-party goods

Retail receipt with delivery note (most common)

Use this for most e-commerce orders where physical goods are shipped to a consumer. It is the standard document for Greek retail.

Retail receipt

For digital goods, services, or in-store pickup where nothing is shipped.

Sales invoice (B2B)

When your customer is a company, issue a sales invoice. Enter the recipient’s VAT number, tax office and profession / business activity. The VAT number is validated before submission. Tick Save for future orders to reuse the details for that customer. Choose with delivery note when the goods ship.

Delivery note

For moving goods without a sale in this app. Choose the move purpose:

• Sale — you issue the receipt or invoice elsewhere (a till, another system) and only report the goods movement here
• Consignment
• Return
• Free disposal

A receipt or invoice combined with a delivery note is always a Sale. The form only offers combinations myDATA accepts.

Third-party sales (consignment and agent sales)

Use documents 1.4, 1.5 and 11.5 when you sell goods that belong to someone else. The clearance document (1.5) includes your commission percentage.

Notes

Every document type accepts an optional note. It appears on the PDF under Remarks.

Several documents per order

An order can carry more than one document — for example a delivery note now and an invoice later, plus a credit document if something is returned. All of them are listed on the order, each with its own status and a menu to download the PDF or cancel it. Cancelling one never affects the others.

Selling outside Greece

If OSS or non-EU export is enabled in Settings, orders to other countries are submitted with the matching VAT treatment automatically. See VAT & Pricing.

After Submission

After a successful submission, you receive:

• MARK — The unique registration number from AADE (proof of submission)
• QR Code — Scannable verification link
• PDF — A branded document with your company logo and all details

A note is also added to the order timeline in Shopify.

What Data Gets Sent to AADE

• Your company details (VAT, name, address)
• Customer name and address (and, for invoices, VAT number, tax office and profession)
• Product line items (name, quantity, price)
• Payment method
• Document type, move purpose (for delivery notes) and date

Duplicate Prevention

The app detects if a document has already been submitted and prevents duplicate submissions.

Tip

Most e-commerce orders with physical goods should use Retail receipt with delivery note. For a company customer, use Sales invoice with delivery note.